Confidential Policy
Policy of Confidential for US Startup Filing INC
At US Startup Filing INC, we value your privacy and understand the importance of safeguarding your sensitive information. This Confidentiality Policy outlines our commitment to maintaining the security and privacy of your personal and business data when you use our services. By engaging with US Startup Filing INC, you acknowledge and agree to the terms outlined in this policy.
Commitment to Confidentiality
We are committed to protecting all information you share with us. Whether you are registering a business, filing tax documents, or using any of our services, we handle your data with strict confidentiality and take every precaution to prevent unauthorized access, use, or disclosure.
We do not sell, rent, or distribute your confidential information to third parties without your explicit consent, except as required by law or necessary to complete your requested service.
What Information We Collect
To provide our business filing and compliance services, we may collect the following types of information:
Personal Information – Name, email address, phone number, and mailing address.
Business Information – Company name, EIN, state of incorporation, and registered agent details.
Financial Information – Payment details used for transactions on our platform (processed securely through third-party payment processors).
Government Documents – Any legal or tax-related documents required for filings, such as Articles of Incorporation, tax forms, or compliance records.
We only collect the necessary information to complete your service request and maintain business compliance.
How We Use Your Information
Your confidential information is used strictly for the purpose of providing our services, which include but are not limited to:
Business entity formation and filings
Tax identification number (EIN & ITIN) applications
Compliance management, such as annual report filings
Customer support and service improvements
Secure communication regarding your business filings
Ensuring compliance with state and federal regulations
Your information is never used for marketing or shared with unauthorized third parties unless you have given explicit consent.
Confidentiality in Communication
All correspondence between you and US Startup Filing INC is handled with strict confidentiality. Our team is trained to follow security protocols to ensure that your personal and business information remains protected.
We use secure email and encrypted online portals to exchange sensitive documents. We strongly recommend that you do not share confidential information over unsecured channels such as public Wi-Fi networks or unencrypted emails.
Third-Party Service Providers & Confidentiality
In some cases, we may engage trusted third-party service providers to assist in delivering certain services, such as:
Government agencies for filing purposes
Payment processing services
Mailing or document retrieval services and registered agent service provider
These third parties are contractually obligated to maintain the confidentiality of your information and use it only for the purpose of fulfilling the service request.
We do not allow third-party providers to use your data for marketing, research, or any other purposes outside of your requested service.
Legal Disclosure of Information
While we are committed to maintaining the confidentiality of your information, we may be required by law to disclose certain information in the following circumstances:
Compliance with Legal Requests – If required by a subpoena, court order, or regulatory authority, we may disclose information as mandated by law.
Prevention of Fraud & Illegal Activity – If we suspect fraudulent activities, tax evasion, or any unlawful conduct, we may report the relevant details to the appropriate legal authorities.
Protection of US Startup Filing INC – If necessary, we may disclose information to protect the rights, property, or safety of US Startup Filing INC, our customers, or the general public.
We will notify you whenever legally permissible if such disclosures are required.
Data Security & Protection Measures
We implement industry-standard security measures to ensure your information is safeguarded against unauthorized access, loss, or misuse. These include:
Encryption & Secure Servers – All confidential data is stored on encrypted, secure servers.
Restricted Access – Only authorized personnel have access to sensitive information, based on the necessity to perform services.
Regular Security Audits – We conduct periodic security assessments to ensure our data protection protocols remain up to date.
Secure Payment Processing – All financial transactions are processed through PCI-compliant third-party payment gateways, ensuring your payment details remain secure.
Despite our rigorous security measures, no online platform is completely immune to risks. We encourage customers to use strong passwords and remain vigilant against phishing attempts.
Retention & Disposal of Confidential Information
We retain your data only for as long as necessary to complete your requested service, comply with legal requirements, and maintain proper business records. Once your information is no longer needed, we securely delete or destroy it using industry-approved data disposal methods.
If you wish to have your personal or business information deleted from our records, please contact our support team. However, certain legal and regulatory obligations may require us to retain some information for a specific period.
Employee & Contractor Confidentiality Agreements
All US Startup Filing INC employees, contractors, and service providers are required to sign strict confidentiality agreements. These agreements ensure that any access to customer information is limited and used solely for business operations. Violation of these agreements results in immediate disciplinary action, including termination and potential legal consequences.
Customer Responsibility & Best Practices
While US Startup Filing INC takes every precaution to protect your confidential data, you also play a role in safeguarding your information. We recommend the following best practices:
Use strong, unique passwords for online accounts.
Do not share sensitive information via unsecured email.
Verify requests for sensitive information before responding.
Report any suspicious emails or unauthorized access attempts to our support team immediately.
Your proactive efforts, combined with our confidentiality measures, help ensure maximum data security.
Changes to This Confidentiality Policy
US Startup Filing INC reserves the right to modify this Confidentiality Policy as needed. Any updates will be posted on our website, and continued use of our services after changes are made constitutes acceptance of the revised policy. We encourage you to review this policy periodically.
Contact Us
If you have any questions, concerns, or requests regarding this Confidentiality Policy, please reach out to us:
📧 Email: support@usstartupfiling.com
📍 Address: 7901 4th Street North, St. Petersburg, Florida, United States – 33702
We are committed to maintaining the highest level of confidentiality and ensuring that your trust in US Startup Filing INC is well-placed.
Your Information, Your Privacy – Protected with US Startup Filing INC -This Confidentiality Policy is designed to give you complete peace of mind when using our services. At US Startup Filing INC, we take data privacy seriously and will continue to implement the best security practices to keep your information safe.